Frequently Asked Questions

Below are responses to some of the most common questions about the Summit. Can't find the answer to your question? Contact us!

Q: How far is the hotel from the airport?

A: It's about 15 minutes by car from the airport to the hotel. See the map to the right!

Q: Is there a hotel shuttle available for getting to the hotel from the airport?

a: No, there is not a complimentary hotel shuttle. Visit our Travel page to learn more about ground transportation options, including taxis, ride share, and paid shuttle options.

Q: Where is the hotel located?

The Sheraton OKC Downtown is at 1 North Broadway Avenue, Oklahoma City, OK 73102, in the middle of downtown Oklahoma City and a short walk from tourist attractions, coffee shops, and restaurants. View our Travel page for more information.

Q: What amenities does the conference hotel provide?

A: The Sheraton OKC Downtown has a 24-hour gym, business center, and free Wi-Fi. The property also features a swimming pool. Visit the hotel website for more information. On-site parking is available for $10/night. There is also an on-site restaurant and bar. Pets are welcome for a fee.

Q: Will there be time to sightsee?

A: The Summit provides an action-packed two days of training and activities. The last event on Friday, June 23, ends at 6pm, and the conference officially ends at 3:00pm on Saturday, June 24. There is an optional evening excursion on June 24. However, many guests decide to come early or stay after the conference for additional sightseeing.

Q: What is there to do in OKC?

A: Oklahoma City is a bustling city with a small-town feel. The city features museums and memorials, the State Capitol, a Riverwalk with boat tours, live music, theater, theme parks, water parks, and a minor-league baseball team. Find out more on our Travel page.

Q: Is the Summit family-friendly? Can guests attend any sessions/meals at the Summit?

A: Yes! There are a few ways family members/guests, including adults and kids, can participate in the NVFC Training Summit and enjoy their time in OKC:

  • Attend a special screening of the new documentary Odd Hours, No Pay, Cool Hat at the Harkins Theatres Bricktown OKC on Thursday, June 22, from 8:00-10:00pm - no charge!
  • Attend the Family Engagement session from 11:00am-12:30pm on Friday, June 23 - no charge!
  • Join as a guest for the Networking Expo on Friday, June 23, from 4:30-6:00pm at the Sheraton (please note, alcohol will be served) - no charge!
  • Join as a guest for all breaks and meals (includes four breaks and two lunches) for just $29 - visit the Register page for details.

Q: What is there to do in OKC for families?

A: Oklahoma City has a hands-on science museum and planetarium, minor league baseball team, theme park, water park, and more. Find out more on our Travel page.

Q: I have accessibility needs - will I be able to attend the conference?

A: Yes! The NVFC invites attendees to share any accommodations and accessibility needs in our registration process, including visual, audio, mobility, dietary, and special considerations like private lactation space. The conference hotel includes accessible rooms and meeting spaces. We want to make sure everyone is able to join and have a successful conference! If you have any questions, contact us.

Q: Can my service or therapy dog attend?

A: Certified service animals are welcome based on venue restrictions. Therapy dogs are on a case-by-case basis, depending on individual establishment restrictions.

Q: What's included in the registration fee?

A: We recognize the challenges for many volunteers in attending a national conference like this. We use grant and sponsor funds wherever possible to minimize the cost to attendees, worked with the hotel to offer discounted room rates, and provide meals and amenities whenever possible. The registration fee of $129 includes two days of classroom-based training, daily light breakfast, daily morning break, daily lunch, and Friday evening reception with appetizers and drinks. The Summit is an excellent value.

Q: Is financial assistance available to help me attend the Summit?

A: Yes! The NVFC is able to offer post-conference reimbursements of up to $900 per approved attendee through a stipend program. Visit the Stipends page to learn more and submit an application.

Q: I received a stipend, but I can't attend the Summit anymore. Can I transfer my stipend to another department member?

A: Each stipend recipient is selected by committee review through a nationwide application process. Transfers are not permitted. If the stipend application period is still open, your department member is welcome to apply. 

Q: I can't make the Summit - will there be a way to attend virtually?

While the Summit will not be offered virtually, select courses will become future webinars and trainings in the NVFC Virtual Classroom.

Q: What other training opportunities does the NVFC provide?

A: The NVFC offers many training opportunities, including:

  • In-person: Conferences and workshops by request
  • Virtual Classroom: On-demand courses 
  • Webinars: Monthly+ live virtual learning opportunities
  • Live Discussions: Panel discussions on key topics in first response

Find out more about all of these options at www.nvfc.org/trainings. 

Q: Can I submit a presentation or speaker proposal?

A: The call for presentations for the 2023 NVFC Training Summit was completed in late 2022, and the agenda is full. Please stay tuned to our website at www.nvfc.org for future speaking opportunities.

Q: If I register but can't go, can someone else go in my place?

A: Yes! Please just notify the event organizers so we can update the registration record. 

Q: If I register but can't go, can I get a refund?

A: Registration fees are fully refundable until June 1. From June 2-20, half of the fee will be refunded. No refunds after June 21.